The short version
A condominium board meeting needs at least 48 hours' posted notice. An annual or special membership meeting needs at least 14 days' notice, mailed, delivered or electronically transmitted. A board meeting whose agenda includes a non-emergency special assessment needs 14 days' mailed notice specifically saying so. HOA board meetings under FS 720.303(2) also require 48 hours' posted notice.
The deadlines
| Meeting | Minimum notice |
|---|---|
| Condominium board meeting (FS 718.112(2)(c)) | 48 hours, posted conspicuously in the community |
| Condominium annual or special membership meeting (FS 718.112(2)(d)) | 14 days, mailed, delivered or electronically transmitted |
| Board meeting adopting a non-emergency special assessment | 14 days mailed notice stating the assessment will be considered |
| HOA board meeting (FS 720.303(2)) | 48 hours, posted conspicuously |
| HOA annual meeting (FS 720.306) | At least once each calendar year |
A board meeting happens whenever a quorum of the board gathers to conduct association business — regardless of what anyone calls it. Three directors settling a contract over coffee is a board meeting that was never noticed.
What the notice must contain
The consequence of getting it wrong
This is the part worth memorizing. If an agenda item required 14-day advance notice to owners and that notice was not given, the board may not take action on that item at the meeting — it must be deferred. The defect is not curable by a vote to proceed anyway.
Outside that rule, a board generally limits action to posted agenda items, and may act on a non-agenda item only in an emergency or with unanimous board approval.
Who can call a meeting
One more definitional point the exam likes: the recognized meeting types are the annual meeting, special meetings of the members, and board meetings. A “regulatory hearing” is not one of them.
Electronic notice and electronic meetings
Electronic notice may be used only where the owner has consented in writing to receive notices that way. Owners who have not consented still get paper.
Electronic meetings — telephone or video conference — are permitted where a quorum participates, the meeting stays open to members, and voting occurs as the bylaws provide.
Owners at the microphone
Unit owners have the right to speak at board meetings on agenda items. The board may adopt reasonable rules governing frequency, duration and manner — but it cannot simply switch the right off. And a quorum must be maintained throughout: if a director leaves and quorum is lost, the remaining members cannot take further official action.
Proof of notice is what saves the association when any of this is challenged: an affidavit of mailing, certified mail receipts or equivalent evidence that notice actually went out.
This page explains FS 718.112 and FS 720.303/720.306 in general terms for CAM exam study. Governing documents may require longer notice than the statute, and the law changes. Not legal advice.
Why procedure is a quarter of the exam
Procedure is 25% of the Florida CAM licensing exam — its largest single content area alongside Budget. Nearly all of it is countable: hours, days, percentages, who may call what. It rewards memorization more than judgment, which makes it the most efficient area to study.
The countable quarter of the exam
FLCamPro drills all 5 CAM content areas with 308 exam-style questions and a plain-English explanation on every answer.